Data Categorization

As part of the update to the Data Governance and Management Policy​, the list of Data Categories below are changing soon. These simplified Data Categories are part of the new data governance and management policy currently under review.

Data will fall into one of two categories when changes go into effect:

  • Public
  • Protected

This page will be updated accordingly when changes are live.


The Institute Data Access Policy states that all data and information is categorized into the following categories:

  • Category I – Public Use:This information is targeted for general public use. Examples include Internet website contents for general viewing and press releases.
  • Category II – Internal Use:Information not generally available to parties outside the Georgia Tech community, such as directory listings, minutes from non-confidential meetings, and internal (Intranet) websites. Public disclosure of this information would cause minimal trouble or embarrassment to the Institute. This category should be the default data classification category.
  • Category III – Sensitive:This information is considered private and should be guarded from disclosure; disclosure of this information may contribute to financial fraud and/or violate State and/or Federal law.
  • Category IV – Highly Sensitive:Data which needs to be protected with the highest levels of security, as prescribed in contractual and/or legal specifications.

If you are unsure of the appropriate category for a piece of information, you should assume the information is at least Category II.

The following tables list various types of Georgia Tech data and their categories:

Faculty/Staff Information
Email Address Category I
Georgia Tech Phone Number Category I
Personal Address w/ Permission to Publish in the GT Directory Category I
Work Address Category I
BuzzCard Number Category II
PeopleSoft ID Category II
Faculty/Staff Personal and Emergency Contact Information Category II
Salary Information Category II
Performance Evaluations Category II
Compensated Absence Report Form Category II
Personal Address without Permission to Publish Category II
GT ID Category II
GT Account Password Category III
Individual Benefits Elections Category III
Police Officer's Personal and Emergency Contact Information Category III
Social Security Number Category III
Student Information
BuzzCard Number Category II
GT ID Category II
Student Records Excluding Directory Information Category III
GT Account Password Category III
Social Security Number Category III
Financial Aid and Grant Application Information Category III
All Information About a Confidential Student Category III
Research Information
Published Research Data Category II
Sponsored Project Contracts, Grants, and Associate Protocols Category II
Non-Sponsored Research Information Category II
Technology Licensing and Invention Disclosure Information Category III
Unpublished Research Data Category III
Proprietary Information Obtained by GT Under Nondisclosure Agreement Category III
Intellectual Property Owned by GT Category III
General Business Information
Organization Charts Category I
Public Relations Brochures (Containing General Georgia Tech Information) Category I
Public Web Sites (e.g. Category I
Email Category I
Annual Reports Category I
Internal Web Sites Category II
Customer Personal Checks Category II
Purchasing Receipts Category II
Network Diagrams Category II
Institute Financial Account Numbers Category II
Purchasing and Receiving Reports Category II
Travel Reimbursement Forms Category II
P-Card Numbers Category II
Credit Card Numbers Category IV
Library Records
Library Catalogue Information Category I
Active Interlibrary Loan Records Category II
Library Databases Category II
Active Circulation Records Category III
Security Camera Recordings Category III
Environmental and Physical Information
 Georgia Tech Building Blueprints Category II
Chematix Chemical Tracking System Category III
Building HVAC Monitoring/Control Data Category III
BuzzCard System Category III
Continuum System Category III
Building Safety Plans Category III